WEEKLY CONSTRUCTION BOOKKEEPING CHECKLIST | ScannerPilot
Suggested routine; adjust to document volume and deadlines.

Business: _______________________ Review date: ____________________
Reviewer: _______________________ Next review: ____________________

CREW MEMBER / PURCHASER
[ ] Submit missing receipts and complete source documents.
[ ] Add the job reference, purchase purpose, and actual payment details.
[ ] Identify shared purchases, personal payments, and unusual items.

SITE / PROJECT CONTACT
[ ] Resolve delivery questions, disputed quantities, and hire periods.
[ ] Confirm the facts for allocations between jobs or general stock.
[ ] Follow up on reported returns awaiting a supplier credit or refund.

BOOKKEEPER
[ ] Check existing records and possible duplicate submissions.
[ ] Confirm whether the purchase is unpaid, paid, or already recorded.
[ ] Verify job allocations sum to the purchase; do not duplicate the whole
    transaction for each job. Check customer billing separately.
[ ] Review credits and refunds using the route for the original transaction.
[ ] Verify the accounting record, project allocation, and source attachment.
[ ] Investigate attachment failures before repeating transaction creation.

OWNER / FINANCE LEAD
[ ] Review unfinished items before relying on the affected reports.
[ ] Give every open question a responsible person and next action.

OPEN QUESTION
Document / job: __________________________________________________
Missing fact or unresolved issue: _________________________________
Owner / next action / date first raised: __________________________
For a pilot, track items needing job clarification and how long they remain open.

Completion: correct purchase record + confirmed job allocation + accessible source.
Use the appropriate approved systems for project mapping and specialist accounting.
This checklist is not a customer result, benchmark, or accounting approval.

Guide: https://scannerpilot.com/blog/construction-receipt-invoice-management