Get hours back with ScannerPilot's
QuickBooks document workflow
With ScannerPilot, receipts, invoices, and supplier bills are automatically captured and reviewed with 99.9% accuracy, then synced straight to QuickBooks Online. No manual entry. Just hours back every week.
No credit card required.
2025 Winner
Best QuickBooks Document Workflow
Accounting Tech Awards
2025 Winner
Top Bookkeeper Intake Tool
Practice Excellence
2026 Winner
Firm Operations Workflow of the Year
Firm Operations Summit
Faster, easier, more accurate
Discover the ScannerPilot advantage
Costs inbox
FilterAcme Office
INV-1048
$284.20
Needs reviewNorthwind Traders
NT-773
$1,042.18
ExtractingCity Cafe
Receipt
$32.99
SyncedEasily capture and upload
receipts and supplier invoices
Just drop your bills, receipts, or supplier PDFs into ScannerPilot. It reads who sent it, the total, the date, and the tax — without you typing a thing. No manual entry. No lost documents. Just less admin every week.
See how capturing works
Extracted fields
Acme Office Supplies
INV-1048
$284.20
Less manual work,
more time for what matters
ScannerPilot shows you the original bill next to what it read, side by side. You check it, change anything that looks off, and approve with a single click. More accuracy. Fewer reconciliation headaches.
See how review works
Approved
INV-1048
Bill created
VendorRef synced
Attached
PDF uploaded
Sync approved documents
straight to QuickBooks
Once you approve it, ScannerPilot creates the bill in QuickBooks and attaches the original PDF so you always have proof — no copy-pasting, no uploading twice. Per-client workspaces. One clean audit trail.
See the QuickBooks integration
Firm dashboard
100+
workspaces
Demo Client 001
Demo Client 002
Keep on top of expenses
for you and every client
Each client gets their own workspace with their own QuickBooks connection. You can see every outstanding bill across all your clients in one place — nothing slips through. No mixed client data. No email chains for missing PDFs.
Built for accountants and firmsConnect ScannerPilot
with your accounting software
ScannerPilot syncs approved documents to QuickBooks Online and fits alongside the tools your clients already use. Connect once and it handles the rest.
Trademarks belong to their respective owners. ScannerPilot is not endorsed by Intuit.
Removing hassle,
every step of the way
Drop your bills, receipts, and supplier PDFs into the client inbox — one at a time or a whole folder at once.
Drop invoices & receipts
PDF, JPEG, PNG · bulk upload
Plans to suit
your practice.
All plans cover the document-to-QuickBooks essentials, with room to grow as your client list expands.
Starter
Starting from
1 QuickBooks client/company
- Document upload
- OCR extraction
- Review queue
- QuickBooks sync
- Attachment tracking
Bookkeeper
Starting from
Multiple client workspaces
- Bulk upload
- Client workspaces
- Vendor/account mapping
- Usage ledger
- Cross-client work queue
Firm
Contact us
High-volume client teams
- Advanced controls
- Audit exports
- Priority onboarding
- Custom usage
- Team workflow support
All plans include a free trial. No credit card required to start.
Learn how businesses just like yours
save time and hassle with ScannerPilot
“I'm not a numbers person, but ScannerPilot is so easy that I now process all my invoices myself. My bookkeeper has everything she needs — I just upload and she syncs.”
George Y.
Small business owner, UK
“I'm not a numbers person, but ScannerPilot is so easy that I now process all my invoices myself. My bookkeeper has everything she needs — I just upload and she syncs.”
George Y.
Small business owner, UK
Join thousands of businesses
already on ScannerPilot
We're proud to have helped thousands of bookkeeping firms and businesses better manage their processes, saving hours of manual work every week.
0+
Bills processed
without anyone typing a single number
0+
Happy customers
business owners and bookkeepers
0.0%
Read correctly
market-leading extraction accuracy
ScannerPilot by numbers
99.9%
ScannerPilot reads bills correctly almost every time. And if it ever makes a mistake, you catch it before it goes anywhere — because you always check first.
Start free trialWhat it reads from your bills
Who sent the bill
Recognises the supplier automatically
The date, tax, and total
You can edit anything before it goes in
Catches duplicates
Stops the same bill being entered twice
Try ScannerPilot yourself with our free trial
Discover why thousands of bookkeepers and small businesses use ScannerPilot to make more time for the work that actually matters — upload a bill, review it, and sync to QuickBooks in minutes.