Scan invoices into QuickBooks Online.
Upload invoices and receipts, review extracted fields beside the original document, then create a QuickBooks Bill or Expense with the source file attached.
Costs inbox
FilterAcme Office
INV-1048
$284.20
Needs reviewNorthwind Traders
NT-773
$1,042.18
ExtractingCity Cafe
Receipt
$32.99
SyncedReview before syncing anything to QuickBooks.
ScannerPilot keeps QuickBooks sync controlled: upload the document, confirm the extracted data, choose accounting mappings, then send the approved transaction.
Extracted fields
Acme Office Supplies
INV-1048
$284.20
Create Bills
Turn supplier invoices into reviewed QuickBooks Bills.
Create Expenses
Turn receipts into Expenses or Purchases when the accounting fields are ready.
Attach originals
Attach the uploaded PDF or image to the QuickBooks transaction.
Sync vendors/accounts
Use your QuickBooks references while reviewing documents.
Catch duplicates
Flag repeated files and likely duplicate invoices before sync.
Keep an audit trail
Track upload, extraction, review, approval, and sync events.
Create clean QuickBooks entries without manual typing.
ScannerPilot is QuickBooks-first at launch. It focuses on supplier invoices, receipts, Bills, Expenses, vendor/account references, duplicate checks, and original file attachment.
QuickBooks Online, handled per client.
Approved
INV-1048
Bill created
VendorRef synced
Attached
PDF uploaded
Secure OAuth connection
Connect the right QuickBooks Online company for each client workspace.
Vendor and account sync
Use synced vendors, accounts, tax codes, and payment accounts during review.
Create Bills for supplier invoices
Approved supplier invoices become QuickBooks Bills.
Create Expenses for receipts
Receipts and paid purchases can become Expenses or Purchases.
Attach original files
Keep the PDF or image with the created transaction.
Retry failed attachments
Track attachment status and retry when QuickBooks needs another attempt.
Every synced transaction keeps the original document.
Audit timeline
Upload → Extract → Review → Sync → Attach
QuickBooks Online questions.
Stop typing QuickBooks bills by hand. our free trial
Discover why thousands of bookkeepers and small businesses use ScannerPilot to make more time for the work that actually matters — upload a bill, review it, and sync to QuickBooks in minutes.