Upload
Add vendor PDFs, receipt photos, or a batch of documents after work.
Small businesses
Spend less time entering bills after work.
ScannerPilot gives owners and finance admins one simple place to upload, review, and sync supplier documents to QuickBooks Online.
Upload supplier invoices
Drop PDFs from vendors instead of typing them into QuickBooks Online.
Upload receipts
Turn paid expenses into reviewed QuickBooks Online entries.
Keep attachments
Attach the source document to the QuickBooks Online transaction.
Move faster
Approve clean extractions and only fix what needs attention.
Before ScannerPilot
- Receipts live in email, phones, and drawers.
- Bills get typed into QuickBooks Online after hours.
- Duplicate supplier invoices are easy to miss.
- Source files are hard to find during cleanup.
After ScannerPilot
- Upload documents into one review queue.
- Confirm extracted fields before QuickBooks sync.
- Catch likely duplicate bills before approval.
- Keep the original PDF or image attached to the entry.
Workflow
How small businesses upload receipts.
A simple path from supplier document to reviewed QuickBooks Online entry.
Check
ScannerPilot reads the fields and warns you about likely duplicates.
Approve
Review vendor, date, tax, total, and accounts before anything syncs.
Sync
Create a QuickBooks Online Bill or Expense with the source file attached.
What gets extracted
The fields you need for QuickBooks Online.
ScannerPilot prepares vendor, date, invoice number, tax, total, line items, transaction type, and attachment status for review.
Vendor
Invoice or receipt date
Subtotal, tax, and total
Line items
Duplicate signals
QuickBooks Bill or Expense type
FAQ
Common questions.
Upload your first bill or receipt. our free trial
Discover why thousands of bookkeepers and small businesses use ScannerPilot to make more time for the work that actually matters — upload a bill, review it, and sync to QuickBooks in minutes.